WooCommerce Email Template Customization (Free & Easy Guide)

WooCommerce Email Template Customization (Free & Easy Guide)

Why should you take special care of WooCommerce order emails?

Amongst all kinds of marketing and transactional emails, order confirmation emails have the highest open rate of around 65%. It’s the touching point where you should offer post-purchase promotions.

It is no secret that the Thank you page and Confirmation email are the two major levers that turn an existing customer into a returning one. In this article, we’ll show you from the basics to advanced tips & tricks in order to optimize and customize WooCommerce email templates.

Essential Content of WooCommerce Email Template

WooCommerce order emails help keep customers informed about their purchases. They can be the Processing order or Completed order, depending on your store’s products and setup. Here is the required information to be included in an order email template:

  • The name of the shop/vendor
  • Shop website, logo, and other brand values
  • The name and address of the customer who placed the order
  • The date of the order confirmation
  • Ordered items: product name, pricing
  • The total, payment method, etc.

When customizing email templates, make sure to follow the checklist above.

While WooCommerce email settings already provide you with basic insertion of those order details, have you ever felt like something’s missing? Something like the product image, cross-sale items, or your social media profiles?

You can spice up the default templates to turn them into good-looking emails that set your site apart from the regular WooCommerce stores. And that is what we’re going to discuss in the next section.

WooCommerce Email Template Customization

You could send a plain text email and get the job done, but consider customizing WooCommerce email templates to convey a lasting impression. In order to do that, adding extra email content will definitely help!

In this section, I’m showing you the extra contents to add to any WooCommerce default order email. Why just saying Thank you for your order when you have so much more to say?

If you don’t know what to write in, here are some suggestions to start with:

  • Add a coupon
  • Send a product review request
  • Insert promotional sidebar or block

Adding extra email content can be done quickly using an email builder, just like when you add a block in a WordPress page builder. In the steps below, I’m using the YayMail framework to insert WooCommerce email additional content.

YayMail email customizer free plugin
Download YayMail for free

Add a coupon

After installing and activating the YayMail plugin, you can go to WooCommerce » Email Customizer to access the email builder. You’ll see an element panel on the left and a top toolbar. So go to the first dropdown over there to choose among the WooCommerce email templates.

Right when you pick the Completed order email, its template including content is automatically loaded in the live preview.

Completed order email template

Since it’s a drag and drop email builder, you can just find a suitable element and put it in the email body. As shown below, I’m using the Image Box in which I can insert an image and some custom text.

Then copy and paste the coupon code you want to use for returning customers.

Ta-da! That’s it! Your email template now looks much more impressive and intriguing than it used to be, right?

Use the Completed order email to send coupon code

Send a product review request

There are many paid plugins that allow you to send custom emails to your customer after the purchase, eg: Follow-ups. It can be used to request reviews, promote products, send invitations, remind users about special occasions, and so on. The good news is YayMail Addon for WooCommerce Follow-ups also helps you customize all those newly created emails!

Read more: YayMail Premium Addon for WooCommerce Follow-Ups

However, I think smaller stores can make use of built-in email templates such as Customer Note to send custom content. Not only that it is free, but you can also send as many notes as you’d like. Unlike the Processing or Completed order email initiated by the order status, the Customer note is triggered by admin activities. That’s why you can send notes just whenever you want — a day, a week, or even a month after the completed order.

The first post-purchase email should be sent is a product review request, I suppose.

Implementing the request email is easier than ever with the YayMail email builder. Here’s how.

  1. Add a text block: You can write a heading on the top, and some longer text as shown below.
  2. Add a button: Pick the color scheme that fits your brand, change the button text, and paste the shortcode for View Order. Hint: You can easily click the button with an (i) icon on the upper toolbar to view the shortcode list.
Use the Customer note email to ask for customer reviews

3. Send the note email: Go to WooCommerce » Orders » Pick the order you want to ask for reviews and insert a note. You can just fill in some dummy text because the text won’t be shown in the real email anyway. Make sure to select Note to customer from the dropdown.

Right when you click Add, the email is on its way to reach customer’s inbox! Cool, don’t you think so?

Add a note to customer
Manually send a note to customer via customized WooCommerce email template

In addition to sending product rating requests, you can also send buyers off to questionnaires, feedback surveys, or vote polls. Indeed, the possibilities are limitless!

Quick note: When you need to send plain customer notes, remember to disable that email template in the YayMail interface. This helps make sure your message will be sent to customers with the default WooCommerce email design.

Insert promotional sidebar and other media content

With the YayMail framework, it’s also super easy to add multiple custom columns to any email templates.

So right from the start, when sending the New Account emails, you can grasp the chance of leaving some additional messages to your audience.

Go to Email Customizer » Elements » General, there you can see all the possible column layouts for your emails. Simply add one of them, for instance, a 2-column block. Then go ahead and adjust the column width and put in the suitable content.

Here I choose two-thirds and one-third columns. I use the right-side column to add a top-down banner. Multiple images and text blocks can be added, too. As shown below, I’ve added a vertical banner on the right, and even manage to embed a Youtube video under the columns.

New account email with custom design

With this little nudge, anyone registering an account on my website will be automatically invited to see my offers and videos. The YayMail framework is completely free for you to do this. I can do it, and so do you!

Final Verdict

YayMail is a full-fledged email builder framework, just like Elementor is a versatile website page builder. In the above tips and tricks, I’m using the free version which already fills my needs.

If you wish to apply these advanced email customizations to other WooCommerce email templates, please note that YayMail comes with plenty of addons. Depending on which WooCommerce extensions you’re deploying in your online store, you can find here all the available dedicated email customizer addons.

Some notable plugins whose email templates YayMail addons can help fully customize are including:

  • WooCommerce Subscriptions
  • YITH WooCommerce Subscriptions
  • Dokan Multi-Vendor
  • YITH Multi-Vendor
  • Appointments for WooCommerce
  • WooCommerce Bookings
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